You only need to submit this information once, not each time you log in. The only time you will need to resubmit this information is if it changes.
FUTUREDOCS ABROAD STUDENT PORTAL
December 17 - January 2, 2022
in Hue, Vietnam
STEP 1: PASSPORT SCAN
In order to book your international flights, we must have a scan of your passport photo page. Check your passport is valid through July 2, 2021, and upload a scan as soon as you can.
Apply for or renew your passport if you need to. Remember, passports can take up to four weeks to arrive.
Do you have a foreign passport? If you are a citizen of any country other than the USA and require a visa to enter the USA, please be sure to upload a scan of this document in the “OTHER” section below.
STEP 2: PERSONAL INFORMATION
Again, you only need to submit this information in full once. But, if you need to update anything, you can resubmit your information anytime.
STEP 3: MEDICAL HISTORY
If you require medical treatment during your time at FutureDocs Abroad, and you have not fully completed this medical information and insurance form, the hospital may delay your treatment until they receive this information.
Please be sure to complete ALL of this form, including insurance information.
STEP 4: IMMUNIZATION RECORD
Please ensure this document is from your doctor or travel clinic and clearly states your name. Documentation of immunizations and tests required to access the clinical facilities in Poznan must be uploaded no later than September 30, 2020.
STEP 5: DOMESTIC TRAVEL
Once you receive our international flight information, please plan your domestic travel and submit the information below. We need this information to check that you will arrive on time and so that we can track your flight on departure day.
All students are required to submit a medical release form. If you have not already returned a completed form to our Admissions Team you may do so here.
Due no later than August 31, 2021
❒ Upload a scan of your passport photo page
❒ Upload a clear ID photo (A recent portrait or headshot photo is acceptable with a clear white background)
❒ Complete required forms in the portal (personal information, medical release, and medical history)
Due no later than September 30, 2021
❒ Upload a copy of your immunization record to the portal
❒ Book your domestic travel to and from the designated departure airport within the designated arrival and departure windows
❒ Upload your domestic flight details to the portal
❒ Make payment for your Vietnamese Visa application
❒ Decide on a way you and your family will keep in touch (Skype, Whatsapp, FaceTime, research international phone plans, etc.)
❒ Decide with your family how you will pay for personal expenses while traveling
❒ Call your bank or credit card company to notify them of upcoming travel
❒ Get currency exchanged to Vietnamese dong
CODE OF CONDUCT AGREEMENT
As a reminder, you signed the following Code of Conduct Agreement as part of your enrollment:
As a student enrolled in FutureDocs Abroad, I agree to the following expectations with regard to safety and conduct.
I agree to complete to the best of my ability all aspects of the FutureDocs Abroad Program and successfully participate both as an individual and a representative of The National Leadership Academies. I agree to conduct myself in such a way that supports my own learning, and supports the learning of my peers, the teaching of physicians, and the guidance of the chaperones.
FutureDocs Abroad is an alcohol-, smoking-, and substance-abuse-free experience. I agree to refrain from use of these substances as well as any illegal substances.
I agree to not engage in any behaviors that will put my health or life at risk, such as but not limited to departing from the scheduled itinerary and tour, entering restricted areas of host medical school and medical centers, entering financial agreements with locals, inviting strangers into the program or hotel, and providing locals with personal information such as passport information, credit/debit card information (other than secure bank/vendor), home addresses, and phone numbers.
I agree to remain in the assigned hotel or dormitory room as indicated by staff. Any changes or breach of this security precaution could lead to expulsion from the program.
I agree to maintain all required dress code standards as set forth by FutureDocs Abroad staff or requested by participating medical school/medical center policies. I also agree to remain with my assigned mentors, physicians, or other assigned staff at all site visit locations.
I agree to abide by the host university or institution’s standards and requirements.
I understand not complying with the above-mentioned expectations may result in dismissal from the program and return to the United States at my and my parent’s or guardian’s expense.
I agree to make FutureDocs Abroad administrators and staff aware as soon as possible of any difficulties I may encounter regarding my health, safety, finances, or any other issue that I consider serious or should be disclosed.
Attending FutureDocs Abroad isn’t just big news to your family, it’s also the kind of news your community papers, radio stations, and even television stations like to share!
We’ve created a template for you to use to create your very own News Release. Here’s what to do:
Step 1: Copy the News Release text below and paste into a document editor.
Step 2: Complete the information to personalize your news release with your name, hometown, and school. Then print the completed document.
Step 3: Create a cover letter from you that lets the reporter know more about you (hobbies, honors, other awards or sports). Optional: Attach a picture (a nice touch).
Step 4: Create a distribution list of local newspapers and magazines (include your school paper), radio stations, and television stations. Go online to find addresses. You can also distribute your news release to reporters email addresses.
Step 5: Send your letters and news releases to the attention of the City Editor at newspapers, the Assignment Desk at television stations, and the Station Manager at radio stations. It is not necessary to research their name, just send to the title.
If you talk with a reporter, be prepared to talk about yourself. You may want to prepare some bullet points about why you’re so passionate about medicine. If they have any questions about the program or the organization, have them call Lisa Rossi at 202-599-8442, extension 701.
[Student First and Last Name] to Attend FutureDocs Abroad in Hue, Vietnam
[Your city/town, state] – [Student First and Last Name], a [Grade] at [Your High School] of [Town/City] will attend a summer honors program in Hue, Vietnam from December 18 – January 2, 2021.
FutureDocs Abroad is an honors-only program that allows high school students to access what only third and fourth-year medical students can in the United States. The purpose of this internship is to honor, inspire, motivate, and direct the top students in the country who aspire to have careers in medicine, to stay true to their dream and, after the program, to provide a path, plan, and resources to help them reach their goal.
“[Insert a great quote from you about what you’re most excited for during your time in Vietnam. Perhaps about what you’re going to learn and/or experience.],” says [Student First Name].
During the two-week program, [Student First Name] will join students from across the United States and spend time observing surgeries taking place in the operating room, with the surgeon explaining the procedure as it’s being performed.
[Student First Name] will be in the gross anatomy lab with an anatomy professor, learning about the anatomy and proper dissection of human cadavers and practicing dissection techniques on animal parts.
And [he/she/they] will also shadow physicians in the Emergency Room, clinics, and wards in over a dozen areas of specialty (pediatrics, oncology, surgery, orthopedics, OB/GYN, and more).
FutureDocs Abroad is a program of The National Leadership Academies, which was founded on the belief that strong emotional intelligence is the cornerstone of student success and is committed to supporting students in their development. The National Leadership Academies also recognizes that prospective talent must be identified at the earliest possible age and help must be given to these students to acquire the necessary experience and skills to take them to the doorstep of vital careers as leaders and in the fields of medicine and the sciences.
For more information please visit www.TheNationalLeadershipAcademies.com or call (888) 986-6563.
GETTING OR RENEWING YOUR PASSPORT
Your passport will need to be valid through July 2, 2021, in order to enter Vietnam. Vietnamese immigration requires all passports to have at least 6 months’ validity beyond our departure date from Vietnam. Check the expiration date on your passport.
This is a VERY IMPORTANT STEP AND TIME SENSITIVE as you will need a valid passport through July 2, 2021, in order to apply for your Vietnamese Visa, which you will be applying for in September.
If your passport is VALID through July 2, 2021, take a picture of the photo page of your passport and send it to our Admissions Team immediately.
If your passport is NOT VALID through July 2, 2021, visit the State Department website for instructions on how to renew your passport.
If you DO NOT HAVE A PASSPORT visit the State Department website for instructions on how to apply for a passport.
NOTE: Passports can take up to four weeks to arrive, so please make sure you apply immediately to avoid delays. All students are required to have a valid passport to apply for your Vietnamese Visa and to travel to Vietnam.
Passport cards are not valid for international travel to Vietnam. Passports must be full passport books.
Also, confirm that you have signed your passport on the page opposite the photo page. A U.S. passport is only valid once it is signed! If you have NOT signed your passport, use a non-ballpoint pen and make sure the ink is dry before closing your passport.
We recommend that you add your contact information in pencil on the Personal Data and Contact Information page. If you lose your passport, this will give you the best chance of getting it back.
DO YOU HAVE A FOREIGN PASSPORT?
If you are a citizen of any country other than the USA, and require a visa to enter the USA, please be sure to upload a scan of this document along with a scan of your passport photo page.
UPLOAD YOUR ID PHOTO
An upload of a clear ID-style photo is required. This should be:
- A recent portrait or headshot photo is acceptable with a clear white background. You may take this photo yourself (it does not need to be a professional photo), so long as it is head-on and clear
- In either JPEG or PDF format
- Submitted no later than August 31, 2021
It is REQUIRED that all students be up-to-date on all routine immunizations stated by the CDC website, including:
❒ Hepatitis A
❒ Hepatitis B
❒ Varicella (Chickenpox)
You will need to upload a record from your physician that shows you are up-to-date with the above immunizations.
To access the clinical facilities in Hue, students are also REQUIRED to have:
❒ a Typhoid vaccination
Please schedule a visit with your physician’s office or a travel clinic to obtain these immunizations and be sure to request a copy of these immunization records as well as your routine immunization record, as you are required to upload a copy to the portal no later than September 30, 2021.